Tag Archives: How to Write

Aims and Objectives, why the world needs your research.

the-mountainAims and objectives provide an excellent framework for the case for support in a research grant application.

A well-written case for support states an overarching aim based on a big research question. It shows how this big question gives rise to three or four smaller questions and then describes a research project that will answer those questions. The compelling logic for the reader is that the project deserves to be funded because it has been intricately designed to answer the big question. The truth may be that the intricacy lies more in the writing than in the project’s design. Matching sets of aims and objectives can be crafted to link a pre-designed project to a pre-existing big question.

Before we consider how to do this, let’s be absolutely clear about the difference between aims and objectives. There’s an excellent discussion of the difference in the context of a PhD project,  by Pat Thomson. She defines the aim as “…what you want to know…” and the objectives as “…the specific steps you will take to achieve your aim..”  This definition works perfectly for our purposes.

We can apply this distinction more or less directly in a grant application as follows.

  • Aims are the knowledge and understanding that you need in order to answer your research question. Well-designed aims create clear links between your research project and the big, important question that motivates it.
  •  Objectives are specific research actions that you plan to carry out in your research project. The objectives define the structure of the research project.  This means that if you design your project carefully, it will be clear that your research objectives will fulfil the aims defined by your research question.

The easy way to link up the aims and objectives is to start by describing the research that you want to do and what it will find out. You should divide your research project into (or assemble it from)  three or four sub-projects. Each sub-project will lead to a clear discovery or outcome. Each  outcome generates an exactly corresponding aim. If you want to do a sub-project that will discover how neurones in the cerebral cortex respond to lights of different colours, you have to have the aim “We need to know how neurones in  the cerebral cortex respond to lights of different colours”. Working backwards from the objectives in this way means that aims and objectives match perfectly. No skill is required

The place where skill is required is in tying together the three or four aims and making the case that meeting each of them will make a significant contribution to solving a larger research problem that is important to your target funder. That is where the real skill of writing grant applications lies.

For completeness, in addition to this set of three or four aims with precisely matching objectives, I would recommend another four sentences which are a more complex mix of aim and objective and which would be used to set the context in any full statement of the aims and objectives. So a full statement of the aims and objectives would be as follows.

  • The first sentence, which would be the first sentence of the case for support, would be a one sentence summary of the whole proposal. It would state the overall aim of the project, which is to take us closer to solving the larger research problem, and the overall objective, which is to carry out the research project. This is a very difficult sentence to write but a very important one, for two reasons. First, it gets the reader excited about the project by telling them its aim and its objective. Second, because it tells everything in a single sentence, it can afford to gloss over uncertainties, helping the reader to form a positive view of the project.
  • Second, there is a sentence that states why the research problem is important and which may also introduce the specific aims.
  • Immediately after this sentence you would state the three or four specific aims.
  • Third, after stating the specific aims, you need to set the scene for stating the specific objectives with an introductory sentence that describes the nature of the research project.
  • The three or four specific objectives, stating research outcomes that exactly match the specific aims, would be stated immediately after it.
  • After the objectives, there should be a sentence that says what will be done with the research outcomes. In a sense this is an overall objective which should ensure that the overall outcome of the research project  contributes to solving the larger research problem that motivates the entire project.

Finally I should make it clear that, although it matters for understanding this post, for the purpose of grant-writing,  it doesn’t matter that some authorities, including the Oxford dictionary, do not distinguish between aims and objectives in exactly the same way as I do. What matters in a grant application is how you present the argument that links your project to the important question. Whether you call any individual link an aim or an objective is neither here nor there.


					

Get the Framework in Place – Quickly

Framework

In this post I want to describe the framework of a grant application. Its components are the key sentences in the case for support that define its essential message. I will explain what the sentences are and how you use them to build the framework. Then I want to explain how you can draft the sentences very very quickly.

The essential message of a grant application’s case for support is carried in ten key sentences, which make the case in headlines. The rest of the document fleshes out that case, provides evidence and makes it believable. But the key sentences set out what has to be believed. They say what the research project will achieve, why it is important, how it will achieve its goal and what you will do with the results. That is the sense in which they carry the essential message.

So what are the 10 key sentences?

Sentence 1 is very important. Its function is to make the reader want to read on by giving them a sense of what your research project will achieve. A good way to do this is to state the overall outcome of the project and to specify enough detail about the project to make it seem both feasible and distinctive. For example, the sentence “This project will develop a new potential treatment for stroke based on a family of synthetic metabolic inhibitors that our group has discovered, tested and synthesised” does all this. Like many introductory sentences, it is quite long. The length is due to extra information that makes it clear both what the approach is and that the project is building on previous work by the applicants. The project would have seemed less feasible and less distinctive if the sentence had stopped at the word “stroke“.

Sentence 2 should give evidence that the problem to be solved is important. A good sentence 2 (assuming it’s true) would be “There are 152000 strokes per year  and over 600,000 disabled stroke survivors in the UK: a suitable metabolic inhibitor could reduce the disability caused by stroke.” It is a common mistake to say something like this in the first sentence but it does not engage the reader so effectively as a promise that the project will bring us closer to solving the problem.

Sentences 3-5 state that we need the outcomes of the research project. In order to make it easy to explain your project it is best to break it into 3 sub-projects, each of which will have a clear outcome. Before you describe the project, sentences 3-5 sell the project to the reader by stating  that each of the outcomes is important. Each of the sentences can be a simple statement that “We need to know” whatever the sub-project will discover.

Sentence 6 introduces the research project. It is an introductory sentence and it can help to add some complexity to make the project seem more feasible and more distinctive. For example, the hypothetical stroke project would be helped by some reference to the achievements of the research team or to the distinctive facilities available.

Sentences 7-9 describe each of the sub-projects. Each sentence says what the sub-project consists of and what its outcome will be. It is crucial that the outcomes match exactly the outcomes sentences 3-5 said were important.

Sentence 10 says something about what will be done with the outcomes to maximise the benefit that will accrue from the project.

Where do the key sentences appear?

Each of the key sentences should be used three times. First they appear consecutively in the introduction of the case for support. The introduction may also include some linking statements but no other substantive messages.

The sentences appear again in the main body of the case for support. This time each sentence introduces a significant section of text that fleshes out and justifies its message.

Third, the summary of the project should be virtually an exact copy of the introduction to the case for support.

How do you write the key sentences quickly?

As I will explain below, it should be possible to produce first drafts of the key sentences in less than an hour. I recommend that you use the draft key sentences as a framework for writing the two main sections of the case for support, the background and the description of the research project.

The first sentences to write are sentences 7-9. Each one states what research you will do in one of your sub-projects and what the outcome of that research will be. Usually the outcome will be that you will know something or understand something that currently is not known or understood. For example, if you were carrying out a project on the importance of writing in the practice of social work, sentence 7 might be:-

We will analyse and quantify texts and explore how writing is being managed alongside other commitments in order to discover the institutional writing demands of contemporary social work.

If you have worked out what your project will consist of and why it is worth doing then it should be really easy to write sentences 7-9. And if you haven’t, you shouldn’t be writing, you should be designing your project.

As soon as you have written sentences 7-9 you need to write sentences 3-5. Each of these sentences has to state the reason that the outcome of one of your sub-projects is important. It should use exactly the same wording to describe that outcome as its corresponding sentence 7-9. So the sentence 3 corresponding to the sentence 7 above could say something like:-

We need to know the institutional writing demands of contemporary social work so that we can identify the writing skills that social workers need.

Notice that the description of what the sub-project will discover appears in exactly the same words in both sentences.

Sentence 6 should also be fairly easy. It is a descriptive sentence that summarises the main features of the research project. These features are itemised in the first clauses of each of the sentences 7-9. You simply need an overarching summary. It should only take you a couple of minutes.

If you haven’t thought hard about dissemination it will be impossible to draft the definitive version of sentence 10 at this stage. However, you should force yourself to write something quickly now. What you write may be rather unconvincing at this stage, but the effort of writing it will be a stimulus for you to think about that phase of the project as you flesh out the case for support. Don’t spend more than 5 minutes on it at this stage.

Now it is time for sentence 1. This is the hardest sentence to write and it’s nearly impossible if you try to write it too soon. It should be pretty easy now because you have written sentences 3-10. The ideal form of sentence 1 is that it states a big question to which all of your sub-projects contribute. It then adds some detail about how you will do the project. This detail should be drawn from sentence 6. With the preparation you have done, sentence 1 should take no more than 10 minutes.

Don’t worry that your sub-projects don’t answer the big question completely. They never do. The knack is to find a big question that fits loosely, but not too loosely, around your project. It has to be clear that your project will contribute to answering the big question you have chosen. It is accepted that there is a trade-off between how completely you answer the question and how big it is – everybody knows that it took more than one research project grant to find the Higgs particle.  You cope with the fact that your project will not answer your big question completely by choosing your words carefully. Notice that, in my sentence 1, I have been careful to use the term “potential treatment”. It would be implausible to claim that the project would develop an actual treatment.

Once you have a draft of sentence 1, sentence 2 should be very quick and easy to draft. All you need to do is to give a reason that your contribution to answering the big question is important.  This reason should be a fact about the world (the If drafting sentence 2 takes you more than a minute then you need to redraft sentence 1. Even with a redraft, you should have your framework well within the hour. If it takes you more than two hours, then you are not ready to write the grant. Find out how to get ready by reading this post.